t Jamestown Area SD
   Jamestown Area School District
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Volunteering at our District

Volunteer Application

TB Test information

 

VOLUNTEERS
The purpose of volunteers in the school is to augment the educational and support resources available to students through the use of the diverse talents and skills of community members.  The Board recognizes that community volunteers can make valuable contributions to the educational and extra-curricular program.  The use of community volunteers is endorsed by the Board, subject to legal requirements and administrative procedures.
Volunteer - One who voluntarily offers and provides a service to the school district without receiving compensation.  Volunteers can fall into one of three categories as follows:

  1. Assistive Volunteer - Any individual who voluntarily provides services to the school district, without compensation, and who: (A)  Works directly under the supervision and direction of a teacher or administrator employed by the district; and (B)  Does not provide direct services to students or have unsupervised contact with students.  Examples of assistive volunteers include homeroom parents/guardians; individuals who volunteer to assist in the planning or conducting of classroom celebrations; concert/performances ushers; and individuals who help manage, officiate or perform functions ancillary to an athletic event or extracurricular activity.
  2. Independent Volunteer - Any individual who voluntarily provides services to the school district, without compensation, and who: (A)  works under the general direction and supervision of a teacher or administrator employed by the district; and (B) provides direct services to students or may, from time to time, have or may be reasonable expected to have unsupervised contact with students.  Examples of independent volunteers include volunteer tutors, chaperones for overnight field trips, and individuals who volunteer to provide counseling or health-related services to students.
  3. Volunteer Coaches/Sponsors - Any individual who voluntarily provides services to the school district, without compensation, and who: (A) works under the general direction and supervision of a coach or student activity sponsor employed by the district; and (B) directly supervises or instructs students engaged in the activity or may, from time to time, have or may be reasonably expected to have unsupervised contact with students.  Examples of volunteer coaches/sponsors include individuals who volunteer to serve on the coaching staff of an athletic team; volunteer athletic trainers or equipment managers; and choreographers, musicians and other individuals who provide instruction to students in the marching band or school musical.

All volunteers must complete a Volunteer Application which are located in, and shall be submitted to, the office of the Principal.
The Board authorizes the selection and use of parents, community members, and others as volunteers to assist and supplement regular school district staff.
Under no circumstances shall a volunteer be considered an employee of the school district.  A volunteer shall receive no wages or other consideration which has a monetary value for the performance of volunteer services.  The volunteer position is not a right, but rather a privilege, which is conferred by the Board and administration.  As such, any volunteer position may be eliminated and/or the services of any volunteer may be terminated at any time at the sole discretion of the responsible school district administrator(s).  If the services of a volunteer are terminated, the Superintendent shall provide timely notification to the School Board.
Volunteers do not assume the responsibilities of school district staff but may, under the direction of the school principal(s), teachers, or coaches, provide assistance in an approved and appropriate school level activity such as tutoring, demonstrating, chaperoning, monitoring, speaking, reading, athletic activities and similarly appropriate activities.
Volunteers will not stand in loco parentis status to students and are not legally empowered to regulate student behavior by performing or imposing disciplinary measures.  They may, however, be requested to remind students of school rules and to report known violations of school rules to district officials, teachers and teacher's aides.
The basic desired qualifications or characteristics for a person offering volunteer services shall be interest in the educational program, enjoyment in helping children, and a sincere belief that, by volunteering, a contribution will be made to the learning process.  Volunteers shall not be asked to assume the professional responsibilities of the school staff.  Volunteers may provide assistance, which is supportive, under the direction of a staff member.
Any school volunteer program which will require additional financial support from the school district budget will require a formal recommendation from the Superintendent and approval by the Board prior to implementation.
Volunteers shall not have access to nor handle any materials of a personal or confidential nature or information otherwise protected from disclosure by law.
As a means of gathering pertinent information, each volunteer will complete a standard application form prior to performing volunteer activities for the District.  Such applications will be maintained on file by the District.
At all times, volunteers are to perform only those duties and/or functions assigned to them by the school principal or, in appropriate cases, the teacher or coach or other District staff to which they have been temporarily assigned.
Jamestown Area School District employees serving in a volunteer capacity will be exempt from providing TB test results and clearances.

 

 

Each volunteer will exhibit those behaviors considered appropriate for interaction with school district students, staff, other volunteers and the public while performing school-related functions.  These behaviors include, but are not limited to:

  1. Maintaining a warm, caring, child-centered attitude.
  2. Respecting the roles of school employees.
  3. Maintaining confidentiality in all matters pertaining to staff and students arising from the performance of their duties as volunteers and from their presence in the school.
  4. Following school district policy and school rules, including the directions of the school principal.

Volunteers shall meet any standards which may be established from time to time by federal, state or local government, or the board and/or administration.  The volunteer must agree to be bound by all applicable privacy laws and regulations.  In addition, the volunteer shall adhere to all rules and regulations and administrative guidelines governing the conduct of the school district's professional employees and support staff.
Because of their influence as role models, volunteers must refrain from using tobacco, alcohol or controlled substances, or being under the influence of alcohol or controlled substances, when they interact with students during school activities, including those that take place outside of the school building.
Volunteers will not be permitted to directly administer student discipline nor will they be permitted to administer first aid, except in the case of an emergency.
No volunteer will be required to transport students in district and/or personal vehicles as part of his/her duties as a volunteer.  Volunteers who transport students in personal vehicles are not covered by insurance provided by the school district.  Any volunteer so doing assumes any and all liability and any insurance coverage in this situation shall be provided through the volunteer's own insurance carrier.  Any volunteer who is likely to transport students may be required to consent to a review of his/her driving record.
Any volunteer in any category may be removed at any time for any reason by the building principal, the Superintendent, the head coach or activity sponsor, or the Superintendent' designee.  If any volunteer is removed by anyone other than the Superintendent, the Superintendent will be notified of the action in writing in a timely manner.
For proper identification and security purposes, volunteers will be required to wear, at all times, the Jamestown Area School District volunteer badge.
A spouse accompanying an employee traveling on a district sponsored trip or event will be expected to meet those requirements prescribed to Assistive Volunteers.
Volunteer Coaches
When, in the opinion of the school principal and the Director of Athletics, the addition of a volunteer coach will enhance the support and training which the regular coaching staff is providing to students participating in the activity, a volunteer coach may be utilized.
The Board hereby sets forth the terms and conditions by which a volunteer coach may be utilized during a competitive extracurricular activity and any training and practices thereof:

  1. The head coach must forward to the school principal and the Director of Athletics a request for permission to use a volunteer coach.  This request must include the name of the volunteer, the name of the extracurricular activity, and a completed volunteer application.
  2. The school principal and the Director of Athletics will jointly make a decision to recommend or deny the request.  The recommendation will be sent to the Superintendent for submission to the Board for approval.
  3. Permission, when granted, is for one (1) season only.  The process for approval must be completed each year.
  4. All volunteer coaches, prior to their assumption of duties as a volunteer coach, must be approved by the Board.  To be approved, the name of the volunteer coach must appear as an agenda line item and be voted upon at a regularly scheduled Board meeting.
  5. A person may not assume the position of volunteer coach, render any services, or assume any responsibility of a volunteer coach until and unless the terms of this policy have been accomplished.
  6. Permission to utilize a volunteer coach may be revoked at any time by the head coach, the school principal, the Superintendent and/or the Director of Athletics.
  7. The head coach will assume responsibility for the actions and training of a volunteer coach.
  8. A volunteer coach, with the exception of a volunteer who is a school district employee, may not solely direct or supervise a team, a group of students, or an individual student belonging to a team.  A head coach and/or assistant coach and/or volunteer who is a school district employee shall be present during all training, practices and/or competitions.

Table Requirements


           

Volunteer Application Form

TB Test

Act 34

Driver's License Check

Act 151

Fingerprints

Principal Appointment

Level 1 - Assistive

X

X

X

 

X

 

X

Level II - Independent

X

X

X

X**

X

 

X

Level III - Coaches/Sponsors*

X

X

X

X**

X

X

X

*Level II and Level III Volunteers who live outside of Pennsylvania or who have lived outside of the Commonwealth of Pennsylvania at any time during the previous five years from the date of volunteering must also have a federal crime history clearance from the FBI.
**If the Volunteer is likely to transport students, he/she must consent to a review of his/her driving record.

 

 


District Information

Last Update: November 21, 2017 10:17 AM

© Jamestown Area School District

 
 

 
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